Information for Graduates
Whether you are enrolled on a taught or a research course at Oxford, you will need the College’s support at several stages. The following information outlines the chief functions the College plays in the progress of your studies, for your reference. It should be read in conjunction with the Student Handbook, which is the legally-binding document that relates to the responsibilities of all students and staff.
In most cases, your first port of call for the College’s role in your study is the College’s Academic Office, staffed by Katherine Camm (Academic Registrar) and Helen Brooks (Access & Admissions Officer). The College Office is located upstairs in the Principal’s Lodgings building, above the Accounts Office.
The College provides you with single accommodation (if required) for one year (usually the first) of your study at Oxford. It will also provide you with computing, library, dining and social facilities for the duration of your course. It disburses moneys to graduates in the shape of book and travel grants on an annual basis. Once a term the Senior Common Room (teaching and other senior members) hosts a joint dinner with the Middle Common Room (matriculated graduate members of the college) followed by a research seminar presented by a member of the college.
The College matriculates you (enrols you as a member of the university) at the beginning of your course and arranges for the provision of your University Card.
The College guarantees to the university that you have met the residence requirements that are part of your course (for full information see here).
If you are away from Oxford for extended periods of time (more than a week) during term time, you should inform the Academic Registrar. If you have not met the residence requirements in the course of a year the College may require you to complete them out of term and/or after your degree, before entering you for graduation. If you are required to undertake field work as part of your course this may count against residence requirements, but only if you have applied for this through your department. You should inform the College of your extended absence in case we need to contact you and cannot do so.
If you are taking examinations (sit-down examinations or submitted assessments) and are required to select the options you wish to take, you will be invited by email to enter for your examinations when the examination entry window for your examination opens. Further information on this can be found here.
If you wish to appeal an assessment decision or make a complaint about some aspect of your studies to the Proctors, you must do so through the College, who will contact the Proctors (who regulate courses and degrees for the central university). If your complaint relates to the services provided by the College, please see the College's Complaints Procedure, which is available in the Student Handbook.
If you suffer unforeseen health problems, not disclosed to the College before you begin your studies, and which may affect your performance in assessment for your studies, then you should secure a medical certificate and the College will communicate with the University Proctors’ Office for the compensation recommended by a medical practitioner. The University seeks to make compensations BEFORE assessment (in terms of extra time, alternative venues, provision of necessary equipment) rather than adjusting marks subsequent to it. Further information on alternative arrangements for examinations can be found here.
College Advisors and Termly Progress
The College is required to provide you with a College Advisor and to monitor your academic progress. The Tutor for Graduates and your advisor receive copies of your termly reports. Advisors aim to meet with you once a term to monitor progress and you are invited to an annual meeting between yourself, the Tutor for Graduates and the Principal of the College, where your academic, financial and social experiences are reviewed. We also ask you to fill in an annual questionnaire. The Tutor for Graduates may contact you at other points in the year if significant problems have been signalled on your report or through your course directors. Our interest is in ensuring that your experience is a positive, if challenging, one, so all of these monitoring meetings are intended to be supportive and constructive.