Information for members
The College Senior Common Room exists in order to provide a congenial social environment for the academic members of the College community.
The activities of the SCR centre around dining rights, but there is also a termly programme of social and academic events, and a common room which provides daily and weekly newspapers together with some journals. Members of SCR also have access to the College libraries and computing facilities. The following notes are intended to provide further more detailed information for members.
All academic appointments to the College together with a number of other appointments gain membership of the SCR.
A termly subscription of £30.00 is made for full members of SCR and of £15.00 for part members.
A termly meeting of the SCR takes place every term in 0th week. The meeting is chaired by the SCR Steward, and the purpose of the meeting is to raise, discuss and determine issues relating to the smooth running of the SCR.
Meals, guest nights and special events
As a full member of the SCR you will be entitled to have lunch and dinner whenever there is common table. The meal is free but there will be a charge for all wines and spirits consumed. Appendix One sets out the more detailed College dining arrangements, including special events and guest nights.
Senior Common Room
The Senior Common Room itself is in the Main Building next to the Dining Hall. Tea and coffee is available in the SCR after lunch time meals. Newspapers and periodicals which are available to all SCR members. Sherry and port is available and should be signed for and is charged to battels.
Coffee is also available at other times of day from the Buttery next to the Hall.
For security reasons it is important that the SCR is left locked at all times outside of the lunch and dinner periods.
Apart from SCR charges, the termly battels will include other items such as wine purchases and book purchases under the Blackwell’s agreement.
Blackwell’s operate a system whereby College members receive a 15% discount on book purchases. Invoices are sent to Mansfield and then appear on termly battels.
It is possible to purchase wine from the College cellar. The key to the cellar is available from the Porter’s Lodge and you will also need to use your electronic fob to gain entry. There is a signing sheet for any wine taken, which will then be charged to battels.
The Porter’s Lodge is open 7 a.m. to midnight Monday to Saturday and 9 a.m. to midnight on Sundays.
Your mail can be collected at any time from the Porter’s Lodge, where a pigeon hole has been organised for you. Mail is not delivered to the College during Christmas and Easter closed periods.
Keys and Electronic Fob
If you report to the Porter’s Lodge on arrival you will be issued with three keys and an electronic fob; one is your room key (where a room has been allocated) one gives access to the Senior Common Room and the other opens the vehicle gate, pedestrian gate and stairways.
The electronic fob key gives access to the main building between 9.00 p.m. and
7 a.m. everyday, excluding Sunday, and between midnight and 9 a.m. on Sunday.
It also gives access to the library areas.
The College is not staffed during the Christmas closure period which is normally from 23rd December to the first weekday after New Year’s day. Access to the College is still permitted during these periods.
SCR Meal Arrangements
1. Meal times and locations.
Lunch is served between 12.00 and 1.45pm on Monday to Friday in the Council Room during term and is served in the Dining Hall during vacation periods.
Dinner is served on Mondays, Tuesdays and Thursdays during term (weeks 0 to 9) at 7.00pm. On Wednesdays and Fridays dinner is 7.30pm in term and 7pm out of term.
Breakfast is served between 8.00am and 8.30am and must be booked by the previous day.
On Sundays there is no lunch but dinner is served at 7pm. This must be booked by 10am on Saturday.
The Administrative Staff have the use of the Senior Common Room from noon until
These are posted in the SCR and the Lodge.
3. Booking arrangements
Bookings for meals may be made on the lists in the Senior Common Room or Porters Lodge on the day by telephone to the porters. Bookings must be made before 10am for meals taken that day. For dinners on Monday, Tuesday and Thursday and for Friday Guest nights, bookings need to be made by the previous day. There are sufficient booking sheets to allow for forward bookings for two weeks in advance.
Numbered sign-up sheets will be used for the dinner list subject to a maximum of 20.
Meals and tables are prepared only for those members who book in.
When booking in for meals, members may insert:
S for salad (lunch only), V for vegetarian and at dinner F for fruit.
For dinner, signing ‘one glass’ indicates one glass of wine, ‘no wine’ or N/W indicates no wine.
SCR members can book into formal hall events online using the intranet: https://intranet.mansfield.ox.ac.uk. Once logged in select ‘Formal Hall Bookings’ and follow the on screen directions. If you do not have access the internet then you can book in by phoning the catering department.
In order for new SCR members to access the intranet they first need to complete a registration form that they obtain from College Office. Once completed and returned the form is sent to Card Services and a University card is issued. When the new card is returned to College Office they will create a record in the College Database. College Office informs IT and they manually update certain details that are downloaded from OUCS. Once this is complete new members are able to access the intranet.
Gowns are worn at dinners in Hall on Wednesdays and Fridays.
5.1 Lunch guests
Guests are welcome, but are restricted to a maximum of 2 guests per SCR member. The number of guests should be indicated on the meal booking sheet. Guest lunches will be charged to battels unless ‘College Guest’ is indicated.
5.2 Dinner guests
Guests are welcome on all weekday evenings, with a maximum of 3 guests per SCR member. The signing sheets are kept in the SCR and need to be completed as explained in section 3.
Wednesday dinner is at 7.30 a.m. and is a formal dinner with gowns to be worn.
5.3 Friday guest nights
There is a formal guest night each Friday in term on weeks 2 to 8.
There are 20 places available and bookings must be made by Thursday 10am on the sheet in the SCR, to include named guests.
The meal, excluding wines and drinks, is free for those with common table rights. Guests will be charged to battels at current rates including the cost of wines and drinks. Snuff is free for all.
Full SCR members may have up to three Guests per night. Visiting members and others with dining rights may dine two Fridays per term with up to three guests.
After Hall, anyone may proceed to coffee in the Tower Room, missing Dessert. In these cases, members may insert “no D” in the booking list. Members are requested to make sure that all drinks consumed in the Tower Room are signed for. The last members to leave the room are requested to place liqueurs in the locked cabinet.
The 6th week Guest Night is a black tie dinner.
6. Domus dinner
Friday of first week of Michaelmas and Hilary, and eighth week in Trinity Term is a Domus dinner which is restricted to SCR members only and for which no charge is made
7. SCR/MCR dinner
Thursday of 2nd week each term is reserved for a SCR/MCR dinner for which no charge is made for the meal or wine.
8. Christmas dinner
There is an annual Christmas Dinner for SCR members and guests.
9. Dinners in the vacation periods
When full board conferences are in residence then dinners will be available as normal for SCR members.
When no conference is in residence, hot dinners will be provided on three days per week provided that at least 4 members of SCR including any guests have signed by10.00 a.m. the previous day.
SCR members will be informed by email on a week by week basis of vacation evening dining arrangements given that the timing and location of dinners may vary from time to time due to conference requirements.
10. Booking special dinners and functions.
Members should complete a SCR Functions Booking Form if they wish to organise a special dinner or function. This is available from the Conference and Events Manager whose room is located next to the Bursar’s Office.